Logging of processes

  • Every WMO study at CAPHRI should keep a logbook.
  • For non-WMO studies we strongly recommend to keep a logbook.

 

To ensure that essential decisions, queries and solutions are registered in a legible, durable and retrievable way at the time they are made, a logbook is required that is kept from the start until the end of the research. A logbook records the steps and activities you take to complete a project. However, it also records changes and what you did to overcome any unexpected results. NB we make a distinction between a logbook and a syntax; a logbook is to record the general processes of the study and the syntax is for all steps in the statistical analysis process (see Analyses/syntax).

 

About the Logbook

The logbook is like a scientific journal and should be compiled and updated on a regular basis by the responsible researcher. This enables you to monitor the progress and decision-making processes during the study performed. The principal investigator will audit regularly if the logbook is kept up to date and meets the minimal requirements. The logbook is stored on the UM/MUMC+ server, possibly with access for the study team.

 

Logbook entry 

A minimum requirement includes the entry of the following data:
date, description of important moments, decisions and solutions / actions undertaken by who.

 

Example of logbook data entry table

The example of the logbook data entry table provided below is not a complete logbook and should be taken as a demonstration of possibilities.  

 

Date   Description of moment Decision Action Who
         
01-10-2016 Preparation study Ask for ethical approval Protocol submitted to the ethical committee PI
15-11-2016 Data collection CEO approved participation of the organization   PhD
01-01-2017 Data entry Enter data in SPSS Create SPSS file PhD
02-02-2017 Data analysis Consult expert Call statistician to make an appointment PhD
06-05-2017 Publication Submission approved by supervisor Electronic submission in Journal XXX PhD